December 6, 2021

A Beginner’s Guide to External Hard Drives

4 min read

At the beginning of the month I got a very frantic telephone call from a long-time acquaintance who teaches the ninth grade of English. She was just given the news that she’d be required to begin teaching at her home. The school district she was in gave Zoom accounts as well as additional hard drives to a few of the teachers to allow them to transfer the lesson plans they had created from their computers at school to their personal devices at home, and then send the plans on their way.


My friend was never required to utilize an external storage device prior to because she stored everything on her computer at work, or onto the Google Drive account. She was worried about using it in the wrong way, damaging it, or even discovering it on her computer.


This is the fact for thousands of teachers and employees who are instructed to master new skills from home, without the assistance of on-site IT assistance. If you’re one of the people who are now thinking “what is this thing?” and “I hope I don’t damage it”–all as you try to organize online lessons, huge meetings, or simply trying to maintain your relationship with your students. Don’t worry, you’re not alone!


When you first begin using external hard drives, you might feel frustrated at the requirement to be able to understand something new or overlook it. However, we are awestruck by disk drives (obviously) . We will provide some information below on their benefits to the table: more space on your computer to store new software and files as well as portability and other benefits!

Set Up a External Hard Drive

In the current COVID-19 pandemic many of us are in situations where we’re provided with external hard drives in order to protect our data. We hope that these suggestions will aid you in understanding how to optimally utilize the external hard drive to safeguard your data.

Getting Started

Although it may seem like an easy task initially, the most important step in installing your drive is to connect the drive into your laptop. External hard drives usually have one or two cables, typically one for the computer that transfers information, as well as the other could also be connected to your computer, or an electrical plug that powers the drive. Small, portable, external hard drives typically require only one cable to connect power and data.

Know What’s On Your External Hard Drive

Only store what you need. External drives can be straightforward: they plug into your computer and then you drag and click your files onto them to copy your files to your used hard disk. However, it is important to keep track of what’s stored on the external drive. This can be done by regularly checking your drive to ensure your files are up-to-date and not outdated.


To determine where an external drive is on your Mac open Finder. It can be done simply by pressing the Finder icon located at the left-hand side of the Dock or using the Command + Space button and then entering Finder or hitting Shift Command and C. When Finder is opened you will be able to see your drives listed right away or on the navigation column left of your screen beneath “Locations.” From here you can select specific drives to see the contents.


If you are using the Windows PC, you could observe different settings according to what version of Windows that you’re running. In general, you’ll be able to see your drives on File Explorer by clicking on Computer or This PC in the navigation bar on the left. If you’re not sure what to do in opening File Explorer, try looking for it on the Start Menu. Try pressing your desktop, and hitting Windows Key + E together. Once you’ve located the drives, you will be able click on particular drives to open the contents.

Delete Duplicates

One of the most important things to remember when looking through the contents of the external drive is that you eliminate duplicates. Sometimes, we create an exact copy of a project or even a final version of a video , and then have several saved versions of the file. Eliminating duplicates that you don’t need will aid in speeding up your drive and make room for more files. You can check your files for duplicates or make use of an application to locate duplicate files and remove them in your HDD caddy India.

Learn How to Clean Your Drive

To keep the external hard drive in good condition, you need to clean the drive itself and the area surrounding the computer. It is essential to keep the drive and its surrounding areas clean of dust. Making sure that the airflow of the device is free of debris or dust reduces the chance of it to overheat. If you’ve used the hard disk in a dirty environment using compressed air, it’s the most effective cleaner tool to remedy the issue.

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